Facility Rentals

List of 5 items.

• Procedures for Requesting Space

  • A completed Lexington Facility Usage Request Form must be completed online at Lexington’s website (www.lexnyc.org). Click here for the link to the Google form. In person, e-mail, or phone requests cannot be processed.
  • The request should be completed fourteen business days before the first requested date. A reply will be provided within five business days.
  • Lexington will send a facility waiver and facility usage agreement to the requesting organization. The requesting organization must sign and return, via e-mail, a completed facility waiver and facility usage agreement. (See the FORMS tab for samples).
  • Organizations must provide Lexington with a copy of their certificate of insurance, with a minimum of $750,000/occurrence, including damage to premises and personal injury, general commercial liability and $1,000,000/occurrence of umbrella liability, prior to using the facility. Insurance coverage must be in effect for all dates for which use of Lexington facilities is requested. The certificate of insurance must name Lexington as an additional insured using the following language:  Lexington School for the Deaf, 25-26 75^th Street, East Elmhurst, NY  11370  
  • Payments are due at the end of each month. For one-time rentals, a minimum 50% payment is required prior to use of the facility. The remainder is due on the date of the event.
  • Lexington cannot provide equipment or space that is not included on the original request form. If you require access to WiFi, this must be included on the request form. 
  • Lexington’s use of its facilities for school events supersedes the use by any outside groups. In the event we need to cancel, an alternate date will be offered.
  • Any questions should be directed to Lexington’s Community Relations Office, 718-350-3026 or e-mail: ccasson@lexnyc.org.

• Forms

  Click on the name of each form to see samples of the facility rental agreements.
  
  Facility Approval Form
  Facility Waiver Form
  COVID Waiver Form

• Rental Fees

  Facility Usage Rates: 

  Space/equipment/Staff	Non-profit organizations	For-profit organizations
  Gym, field, cafeteria (weekdays)	$50/hr	$100/hr
  Gym, field, cafeteria (weekends)	$75/hr	$150/hr
  Auditorium (weekdays)	$500/hr (4 hour minimum)	$1000/hr (4 hour minimum
  Auditorium (weekends)	$750/hr (4 hour minimum)	$1500/hr (4 hour minimum)
  Tables	$3/table	$6/table
  Chairs	$.50/chair	$1/chair
  Podium (auditorium)	No charge	No charge
  Microphone/portable speaker	$10/event	$20/event
  Electronic scoreboard/buzzer	$25/session	$50/session
  IT Staff (weekdays & weekends)	$75/hr	$150/hr

   

  Payments are due at the end of each month. For one-time rentals, a minimum 50% payment is required prior to use of the facility. The remainder is due on the date of the event.

  Weekday hours: between 6 pm and 9 pm.

  Weekend hours: between 8 am and 6 pm.

  Use of the facility is not available during holidays and weeks when the school is closed.

  Use of gym and field includes bathrooms and locker rooms.

  Use of auditorium includes auditorium lobby and bathrooms.

  Use of cafeteria includes basement bathrooms.

  No cooking or flames/fires of any kind are allowed on premises. Food and beverages, other than water, are not allowed in the auditorium.

  Use of IT staff is determined based upon equipment requested.

• Description of Spaces

  Lexington's auditorium, gym, athletic field, and cafeteria are available for rental to local organizations. Read more to see a list of spaces.

  Read More

• COVID Safety Precautions

  Soccer Fields

  Entrance to the soccer fields will be through the teachers’ parking lot, located on 25^th Avenue between 75^th and 73^rd Streets.  Lexington security guards will open and close the gate to the parking lot at the beginning and end of each session. Attendees may use the bathrooms in the basement locker rooms if needed. Any children entering the building must be accompanied by an adult. Mask wearing in the building is currently optional, but may change depending on local COVID incidence rates. Security guards will indicate if masks are needed in the building.

  Gymnasium

  Entrance to the gym will be through the 75^th Street entrance closest to 25^th Avenue. Visitors are not to mingle in the building, but go directly to the gym once they have been cleared by security. This includes the bathrooms, front lobby and gym lobby.  Unrelated parties are to keep six feet of distance at all times while inside the building, including seating in the gym. Frequent hand washing or hand sanitizing is encouraged.

  All coaches, participants and bystanders must utilize the walk-through temperature scanner. Anyone with a temperature of 100.0 ◦F or greater will be denied entry into the facility.  

  Every visitor must complete the Lexington COVID-19 screening form.  Parents must complete the form for minors under 18 years of age. Parents and children must complete separate forms. The online form can be completed on a smart phone and then shown to the security guard upon entry. Any “yes” answer on the form precludes the visitor from using the facility.

  Online form: https://986labs.formstack.com/forms/myentryform_lexnyc  Paper copies are also available from the security guard.

  Auditorium

  Entrance to the auditorium will be through the 75^th Street entrance closest to 25^th Avenue. Visitors are not to mingle in the building, but go directly to the auditorium lobby/auditorium once they have been cleared by security. All visitors must utilize the walk-through temperature scanner. Anyone with a temperature of 100.0 ◦F or greater will be denied entry into the facility.  

  Every visitor must complete the Lexington COVID-19 screening form.  Parents must complete the form for minors under 18 years of age. Parents and children must complete separate forms. The online form can be completed on a smart phone and then shown to the security guard upon entry. Any “yes” answer on the form precludes the visitor from using the facility.

  Online form: https://986labs.formstack.com/forms/myentryform_lexnyc  Paper copies are also available from the security guard.

  Cafeteria

  Same precautions as listed under auditorium. Depending on the time of day, visitors will be instructed to use either the main (closest to 25^th St.) or student (closest to 30^th St.) entrance off 75^th Street.